Position and hierarchical reporting
Head of the President’s Secretariat. Reporting to the President of the Supervisory Board.
Location
Turin
Role
Head of the Institute President Secretariat; Assistant to the President.
Description AI4I
Headquartered in Turin, the Italian Center for Artificial Intelligence plays a key role in the study and dissemination of applied AI techniques and methodologies in various productive sectors, starting with automotive and aerospace.
The Institute aims to create an integrated research and innovation infrastructure that, through investments from public and private partners, can develop knowledge and expertise on AI, expanding the Institute areas of activity to other industries, from advanced mechanics to healthcare, to financial services.
Responsibilities
- Personal Assistant to the President
Main stakeholders
- Her/his function will be to assist the President and the Supervisory Board, coordinate secretarial activities and act as an interface with all relevant stakeholders, both inside and outside the Institute.
Ideal Profile
- The ideal candidate is a senior professional with appreciable and effective experience as an executive assistant/chief of staff, gained in large companies, reporting directly to senior figures.
- The skills acquired must enable the ideal candidate to manage any issues related to managing the President’s agenda, the coordination of activities, to provide support to top management and assist them in carrying out their daily activities, with the autonomy that the role and the proposed level presuppose. Optimizing the regular work process by making the work of the presidency smoother and faster, supporting external relations activities and those within the structure.
- The ideal candidate must possess multi-tasking skills
Key Competencies
- Personal assistance: provide support and assistance in managing the daily agenda, and work closely with managers to ensure the achievement of all organizational goals
- Real organizational and management skills
- Time management skills and ability to identify priorities
- Mediation skills and self-control
- Autonomy in work management and control of all secretarial activities
- Knowledge of the main computer tools relevant to secretarial and project management activities
Personal Characteristics
- Senior professional with years of experience in high-level secretarial positions with real interpersonal skills and a sense of diplomacy;
- Proactive, results-oriented, problem-solving and operationally solution-seeking; able to establish positive and highly collaborative relationships;
- Ability to manage priorities, gather feedback and manage timelines for set tasks;
- Aptitude for working in multicultural and challenging environments;
- Good command of written and spoken English.
