Grant Manager

November 30, 2025, 11:59 PM CEST.

We are seeking a highly motivated and skilled Grant Manager to join AI4I – The Italian Research Institute for Artificial Intelligence for Industry.
AI4I performs transformative, application-oriented research in Artificial Intelligence, driving the integration of AI into industrial processes, products, and services across Italy’s manufacturing, aerospace, and automotive sectors.

Location: AI4I, OGR, Turin, Italy

Role Mission

In this role, you will develop and manage the Institute’s portfolio of competitive funding for projects applying Artificial Intelligence to industry. You will coordinate call scouting, proposal development, documentation, and interactions with European Commission Project Officers, working closely with R&D and Project Management to ensure high-quality submissions and project outcomes.

Main Responsibilities

• Call scouting & intelligence: constant monitoring of Horizon Europe, Digital Europe, EIT, national/regional programs (PNRR/FESR), European partnerships; analysis of requirements, TRL, evaluation criteria, and time frame.
• Proposal development: co-writing work plans (WP/Task), Gantt charts, budgets, and resources with R&D/PMO; alignment with templates and policies (Open Science, DMP, ethics, gender).
• Consortia & partners: support for incorporation of consortia, partner search, definition of roles and contributions, collection of letters of support, NDAs, coordination of input and quality of application deliverables.
• Tender documentation: preparation of administrative documents and uploading to the Funding & Tenders Portal (eSubmission).
• Contracts: support for Grant Agreements and Consortium Agreements, in conjunction with the Legal Office.
• Handover and execution: structured handover to Project Managers, support on amendments, periodic/technical reports, review meetings, audit readiness, cost eligibility.
• Stakeholder management: operational interaction with Project Officers, coordination with Administration/Finance, HR, and Communications for visibility and reporting requirements.
• Quality & compliance: verification of compliance with GDPR, research ethics, AI governance, and funder guidelines; maintenance of templates, use case libraries, and KPIs.

Requirements

• Bachelor’s degree in STEM, Economics/Management.
• 4–7 years of experience on EU projects or competitive funds (Horizon/HE, H2020, Digital Europe, PNRR, FESR/FSE), with a track record of successful/eligible proposals.
• Working knowledge of the Funding & Tenders Portal, Model Grant Agreement (MGA), cost rules (personnel, subcontracts, purchases), Open Science, and Data Management Plan.
• Basic skills in AI/ML applied to industry (vision, predictive maintenance, optimization).
• Experience in reporting/auditing and amendment/review management with the EC.
• Excellent command of Excel/budgeting, timeline management, and versioning; attention to detail in documentation.
• Italian and English at least C1 level, excellent technical-administrative writing and presentation skills.

Cross-Functional Skills

• Rigorous organization and management of multiple deadlines.
• Clear writing geared towards the evaluator.
• Teamwork and negotiation in international consortium contexts.
• Results-oriented and data-driven mindset.

What We Offer

• The opportunity to contribute to high-impact European and industrial projects at the intersection of AI research and innovation management.
• A stimulating, collaborative, and international work environment within a leading AI institute.
• Access to state-of-the-art equipment and digital tools, including a workstation, laptop, and mobile phone.
• Continuous professional growth through interaction with top researchers, industry leaders, and innovation networks.
• Competitive salary, commensurate with experience.

ABOUT US

AI4I – THE ITALIAN RESEARCH INSTITUTE FOR ARTIFICIAL INTELLIGENCE FOR INDUSTRIAL IMPACT

AI4I has been founded to perform transformative, application-oriented research in Artificial Intelligence.

AI4I is set to engage and empower gifted, entrepreneurial, young researchers who commit to producing an impact at the intersection of science, innovation, and industrial transformation.

Highly competitive pay, bonus incentives, access to dedicated high-performance computing, state-of-the-art laboratories, industrial collaborations, and an ecosystem tailored to support the initiation and growth of startups stand out as some of the distinctive features of AI4I, bringing together people in a dynamic international environment.

AI4I is an Institute that aims to enhance scientific research, technological transfer, and, more generally, the innovation capacity of the Country, promoting its positive impact on industry, services, and public administration. To this end, the Institute contributes to creating a research and innovation infrastructure that employs artificial intelligence methods, with particular reference to manufacturing processes, within the framework of the Industry 4.0 process and its entire value chain. The Institute establishes relationships with similar entities and organizations in Italy and abroad, including Competence Centers and European Digital Innovation Hubs (EDIHs), so that the center may become an attractive place for researchers, companies, and start-ups.